Documents required while applying for a Digital Signature Certificate

 A Digital Signature Certificate is used to verify and authenticate the identity of individuals or organisations by providing a digital signature on digital documents online without going anywhere. This certificate complies with the Information Technology Act 2000, ensuring that digital documents can't be modified and that data integrity is maintained after signing. 

A USB Token for DSC is mandatory for storing the digital signature certificate securely. USB Token uses an encrypted method to protect the private key of the digital signature certificate and prevent unauthorised access.

In this article, we will discuss what documents you have to be prepared while applying for a Digital Signature Certificate.




What Document you need while applying for a Digital Signature Certificate

While applying for a Digital Signature Certificate, you must need to prepare some documents to authenticate and verify your provided information.

Without these documents, you can't be enabled to access this service.

For Individual:

1. Proof of identity( Aadhhar card, driving license, Voter card, Passport etc.)

2. Proof of Address ( Aadhaar card, driving license, Passport, utility bill (not older than 3 months, bank statement)

3. A Recent passport size photo

4. Mobile number and email Id for verification purposes

For organisations, companies, firms, corporations

For Companies

For companies, you need these documents while applying for a digital signature certificate:

1. Organisation Pan card (if GST no is not provided)

2. Bank statement 

3. Certificate of Incorporation

4. Proof of Authorised signatory (List of Directors / Board Resolution)

5. Authorised Signatory ID Proof (Organisational ID Card / PAN Card / etc)

6. ID Proof of Authorised Person (PAN + Aadhaar)

For Partnership 

For a partnership, you need these documents while applying for a digital signature certificate:

1. Organisational PAN card. (If GST No. not provided)

2. Recent Bank statement. (If GST No. not provided)

3. Partnership deed containing a list of Partners / Authorisation Letter

4. Authorised Signatory ID Proof (Organisational ID Card / PAN Card / etc)

5. ID Proof of Authorised Person (PAN + Aadhaar)

For Proprietorship

For a proprietorship, you need these documents while applying for a digital signature certificate:

1. Recent Bank statement. If GST No. not provided

2. Business registration certificate

3. Authorised Signatory ID Proof (Organisational ID Card / Pan Card / etc)

4. ID Proof of Authorised Person (Pan + Aadhaar)

For AOI/BOI 

For an AOI/BOI, you need these documents while applying for a digital signature certificate:

1. Organisational PAN card. If GST No. not provided

2. Recent Bank statement. If GST No. not provided

3. Certificate of Incorporation (COI). If GST No. not provided

4. Proof of Authorised Signatory (List of Directors / Board Resolution)

5. Authorised Signatory ID Proof (Organisational ID Card / PAN Card / etc)

6. ID Proof of Authorised Person (Pan + Aadhaar)

For LLP

For an LLP, you need these documents while applying for a digital signature certificate:

1. Organisational Pan card. If GST No. not provided

2. Recent bank statement. If GST No. not provided

3. Certificate of Incorporation (COI). If GST No. not provided

4. Proof of authorised signatory (List of Directors / Board Resolution)

5. Authorised signatory Id proof (Organisational ID Card / PAN Card / etc)

6. Id proof of authorised person (Pan + Aadhaar)

For NGO/Trusts

For NGOs/Trusts, you need these documents while applying for a digital signature certificate
1. Organisational Pan card. If GST No. not provided

2. Recent bank statement. If GST No. not provided

3. Certificate of Incorporation (COI). If GST No. not provided

4. Proof of authorised signatory (List of Directors / Board Resolution)

5. Authorised signatory Id proof (Organisational ID Card / PAN Card / etc)

6. Id proof of authorised person (Pan + Aadhaar)

Document required for Foreign Nationals / Foreign Companies

Document required for a foreign Individual

1. Proof of Identity ( Passport, Visa, Resident Permit (if applicant is in India)

2. Applicant must have a valid address proof (Passport, any other government-issued address proof)

3.  Attestation

The document must be validated and legalised by the native country’s embassy.

Document required for a foreign company

1. Applicant must have an identity proof (Passport and visa, residence permit certificate (if applicant is residing in India)

2. Certificate of Incorporation

3. Organisation Address Proof

  • A recent document, such as a bank statement and utility bill (not older than 3 months), in the organisation's name.

  • Authorization letter

  • Board Resolution/Signatory Proof

Foreign documents must be verified under the Strict Attestation Rules.


📌Note: To know more details, go to the document checklist list of documents required for a digital signature 

Conclusion

Digital Signature Certificate is used by professionals, business owners, corporations, NGOs, and directors to speed up the registration and filing process digitally. Many users don't know what document should be prepared while applying for a digital signature certificate. This article has you covered entirely and solved your every doubt. 

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